Working of Hubli-Dharwad Mahanagara Palike

CITIZEN COMMITTEE			CC Flash

Citizen committee is a citizen representation forum established at every polling booth across the city.   Composition of Citizen Committee:  It shall consist of 9 members who shall be registered voters. The nine members shall be in the following age group 18-22yrs : 1member 22-28 yrs: 1member 28-35yrs : 1member 35-45yrs : 1member 45-60yrs : 1member 61yrs and above: 4members I/3rd representation shall be from women I/3rd representation shall at least be PUC qualified There shall not be more than one member from the same family One of these nine members shall be selected among themselves as the REPRESENTATIVE who shall represent in the Zonal Committee Essential Qualifications to be a Citizen Committee Member: Any Citizen of the Twin Cities can be a member of Citizen Committee provided he / she Is a registered voter in the respective polling booth Has a strong will to serve the society as a volunteer Can devote quality time for social service Has not been declared legally disabled Roles and responsibilities of Citizen Committee: Currently, the Citizen Committee is required to discuss the proposed strategies in the CDS report and prioritize the strategies for implementation. Term of function: 120 days from the formation of Citizen Committees shall be the term of function for every Citizen Committee Meeting of the Citizen Committee:   The Citizen Committee shall meet every fortnight.The date and venue for the meeting can be decided by the individual committees depending on their convenience. The meetings shall be chaired by the REPRESENTATIVE in the normal course and in his absence by any member authorized by him. Quorum:  4 persons present in person shall be a quorum of the Citizen Committee for regular meetings. Decisions / Resolutions:  All decisions of the Citizen Committee shall be taken by a simple majority of votes of the members present at the meeting. In case of equality of votes the chairman shall have the casting vote. Withdrawal of Membership: Any member who fails to attend 3 consecutive meetings shall seize the membership. Minutes of the meeting: The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment. The incidental expenses towards conducting the first three meetings will be borne by HDMC which shall not exceed

ZONAL COMMITTEE

A Zonal Committee is a Committee formed at every Zone with in the Twin cities consisting of representatives of the various Citizen Committees in the respective Zones. It is headed by the Chief Zonal Officer from HDMC, of the respective Zones. There shall be 12 such committees formed in the 12 zones of the twin cities.   Roles and responsibilities of Zonal Committee:  To assist the Zonal offices of HDMC in Planning, implementation and monitoring of developmental activities in their respective zones. Term of function:  Three years shall be the term of function for every Zonal Committee Meeting of the Zonal Committee:  The Zonal Committees shall meet every month. The meetings shall be chaired by the Chief Zonal Officer of the respective Zone in the normal course and in his absence by any member authorized by him. Quorum:  1/3 the strength of the committee present in person shall be a quorum of the Zonal Committee Decisions / Resolutions:  All decisions of the Zonal Committee shall be taken by a simple majority of votes of the members present at the meeting. In case of equality of votes the chairman shall have the casting vote. Minutes of the meeting: The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment.

CITIZEN ADVISORY COMMITTEE

Composition of the Citizen Advisory Committee The Advisory committee will comprise of nine members having representatives from different backgrounds like academicians, laureates, Professionals, Social Workers, Government Officials and NGO members. Roles and responsibilities of Citizen Advisory Committee To supervise the formation and functioning of Citizen Committees and Zonal Committees To identify the activities of HDMC where Citizen participation is essential and also define the outline of participation To provide the necessary guidance to the Working Group and the Citizen Committees in implementing the Action plan To device a mechanism to monitor the performance of the Working Group and Citizen Committees based on the project. To monitor the performance of the Working Group and the Citizen Committees regularly Where ever it is found that the Citizen Committee is not functioning effectively the Advisory committee shall think of alternatives. Meeting of the Citizen Advisory Committee: The Citizen Advisory Committee shall meet at least once in a month on the first Tuesday of every month. The meeting shall be chaired by the Chairman in the normal course and in his absence the Co-Chairman is authorized to chair the meeting. Quorum:  5 persons present in person shall be a quorum of the Citizen Advisory Committee Decisions / Resolutions:   All decisions of the Citizen Advisory Committee shall be taken by a simple majority of votes of the members present at the meeting. In case of equality of votes the chairman shall have the casting vote. Minutes of the meeting:  The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment.

WORKING GROUP

1. Composition of the Working Group:   The Working group shall comprise of 12 members headed by the Commissioner, HDMC. The Working Group shall have 3 sub groups; one for each division of the Twin City. Each Sub group shall be headed by the concerned Executive Engineer and have 3 NGO members.   2. Roles and responsibilities of Working Group To assist the Citizen Advisory Committee and the Capacity building agency in formation and running of Citizen Committees. To assist the Citizen Advisory Committee in identification of activities of HDMC where Citizen Participation is essential To prepare an Action plan defining the roles and responsibilities of the Citizen Committees for the identified activities. To provide the necessary technical assistance to the Citizen Committees in implementing the Action plan To assist the Advisory Committee in monitoring the performance of the Citizen Committees. To rank the Zonal offices for their performance based on the inputs from the Zonal Committees.   3. Meeting of the Working Group:   The Working Group shall meet at least once in a month. The meetings will be chaired by the Chairman in the normal course and in his absence any one of the three Executive engineers authorized by the Chairman. 4. Minutes of the meeting:   The minutes of every meeting of the committee shall be recorded and read at the next meeting thereof and shall be confirmed either with or without amendment.

CITIZEN ADVISORY COMMITTEE MEMBERS (2007 - 2010)

Sl.No. Name Contact No Address 1. Dr. M.I.Savadatti, Ex Vice Chancellor, Mangalore University, Dharwad 9845511301 2791396 ‘Veerabhadra’ Navodaya Nagar, Dharwad 2. Dr K V Trilokchandra (IAS) Commissionner, HDMC 9448383142 Lamington Road, HDMC, Hubli-580020 3. Dr. D.C.Patil, Professor (Rtd), Dharwad   9901133250 2448037 Kamalapur Hospital, Near Kotyal Shop, Near Ramdevar Temple, Malmaddi, Dharwad 4. Dr. Anand Pandurangi, Psychiatrist, Dharwad 9448141878 (R) 2773878 2776158 Michigan Compound, Saptapur, Dharwad 5. Shri. Bharat.B.Khimji, Managing Director, BDK Group of Companies, Hubli 2333400/2330599 2331499 BDK Group of Companies, Gokul Road, Hubli bdkho@bdkindia.com 6. Shri. K.B.Desai, Lok Shikshana Trustee, Hubli 9448775059 (R)2351489/2372589 Shri Krishna Kalayan Mantap, Deshpande Nagar, Hubli 7. Shri. S.S.Hasabi, S.P (Rtd), Hubli 9449048336 2350336 H.No.32, Near KEB office, Vishweshwar Nagar, Hubli 8. Shri. Mohan.Nagammanavar, Secretary, Vidyavardhaka Sangha, Dharwad 9448746951 (R) 2446263 Navodaya Nagar, Near KUD Circle, Dharwad 9. Smt. Savithri.Mahishi, NGO, Mahishi Charitable trust,  Dharwad (R) 2742300 (O) 2775593 (M) 9448325595 Ramnagar II Main, Near NTTF, Dharwad 10. Smt.S J.Basame, Principal Basel Mission School, Hubli ( R) 4250460 (O) 2362270 Dinabandu Colony,Karwar Road,Hubli 11 Shri.Anwar Baig, Principal Nehru Collage Hubli. ( M)9900428667 (O)2354111 Nehru College, Hubli 12 Smt.Rukasana Kittur, Secretary Inner wheel, Rotary Club, North Karnatka and Goa  (M)9880958999 (O) 4250460 H No-266,Arvind Nagar,Hubli 13 Smt. Latha Jamakandi, Ex-Chairman, Inner wheel, Rotary Club, North Karnataka & Goa (M)9448360399 (R) 2331104 HNo.81, Basveshwar Nagar,Gokul Road, Hubli 14 Shri. D B. Kunthe, Senior Town Planner, T.C.P.O,GOI, Dhrawad (M)9448831277 (R) 2772433 HNo-24,Sadshiva Nagar,Saptapur, Dharwad 15 Shri.G C.Tallur,Former Secreatry,PWD GOK, Bangalores (M)9845254002 (R)080-56950216 H No-97,Charles Campbell Road, Cox Town,Bangalore-05 ( pal bulding  near water tank Bharati nagar, Dharwad. 16 Shri.A.Sajjan,Voice President, Chamber Of Commerce, Hubli (M)9845137654 Dakappa Circle Hubli. 17 Shri. B L Desai, Chairman Indian Instiute Of Engineers, Dharwad (M) 9844040613 E&C De[art,emt BVB College, Hubli. 18 Dr.Shrinath .Mugali, Prsident IMA,Hubli (M) 9343401961 Sneh Children Hospital Pinoto Road Opp: CTO 19 Sri. G.K. Karnath , Director CMDR,Dhrwad (O)2460469 (R)2743748 (M)9480027284 Plot No: 82 Dr: B.R. Ambedkar Nagar Yallkkishettar Colony Lakkamanhalli, Dwarwad-4 20 Shri.Ravi Gaithonde, Prsident Of Hotel -Assosiation, Hubli (M) 9242851419 (O) 2365125 Hotel Kalabhavan Opp: kaswapet Police Station old Hubli. 21 Shri.Suresh M. Kiresur Assosiation of Consulting Civil Engineers,Hubli(R) (M)94481-32754 (O)0836-2353129 0836-2352754 D-14 1st floor Laxmi coplex clu b Road -29 Renuka Nilaya No;5 mayuri layout Near Venkaleshwar Temple Devangpet road vijay nagar , Hubli.-23 22 Shri.Ashok Sureban Assosiation of Contractor Assosiation,Hubli(R) (M)9448384751 (R)2240908 (O)2369959 Yallappur Oni Patil Gallgi Bankapur chowk Hubli. 23 Shri. Gururaj Jamakandi Senior Journalist, Times of India, Dharwad (M)9448118478 Jamkhandis Bangalow opp: IB beside presentation school Belgaum Road Dharwad. 24 Shri. Gopal Hegde, Senior Journalist, Praja Vani, Hubli (M)9448470171 Prajavani Delly News paper Hubli. 25 Shri. Manoj Patil, Senior Jouranlist, Samukta Karnataka, Hubli (M)9980355366 Shri Mahalaxmi Sanmati marge opp: Sanmati Hostel Dharwad -580001.

WORKING GROUPS MEMBERS (2007 - 2010)

Hubli, North Division
Sl. No	Members
1.	Sri Patil E.E, Executive Engineer, North
2.	Dr. P.B.Sattur, Former Scientist, Hubli
3.	Shri. Murali Karjagi, Secretary, Hubli North East Residential Association Federation, Hubli
4.	Shri. Umesh Tambad, Civic Eng, Indian Concrete Association, Hubli

Hubli, South Division
Sl. No	Members
1.	Sri B.C. Karisaiyappanaver, Executive Engineer, South
2.	Shri. Bhaskar.Jithuri, Social Worker, Geleyara Belaga Sangha, Hubli
3.	Dr. Kamalakshi, KIMS, Social Worker, Beggars Improvement Project, Hubli
4.	Shri. D.K.Kulkarni, (Rtd) Principal, SDM College, Hubli

Dharwad Division
Sl. No	Members
1.	Sri. J.D.Joshi, Executive Engineer, Dharwad
2.	Smt. Madhuri Chikkodi, Bhageerath, Dharwad
3.	Shri. B.K.Kale, Smashana Abhivrudhi Sangha, Dharwad
4.	Shri. M.K.Deshpande, (Rtd) LIC Officer, Dharwad

List of Special Invitees

Shri. Murali Karjagi, Secretary, Hubli North East Residential Association Federation, Hubli Shri. D.M.Shanbag, President, Nagarika Vedhike, Moorsaviramath, Hubli Dr. K.G.Nadagouda, Jayapriya Medical Hospital, Hubli Capt. D.R.Kobre (Rotarian), Hubli Shri. M.P.Angadi, Association of Senior Citizens, Hubli

Scope of Work for the Capacity Building Agency & Tentative time lines Work closely with the Working Groups during the entire activity. Orientation to Citizen Committees & Zonal Committees on CDS and Obtain feedback / opinion on prioritization of strategies in CDS report. Conduct training & Capacity building for all Citizen Committee & Zonal Committee members (each batch not exceeding 50 participants) Conduct at least three meetings of Citizen Committee and two meetings of Zonal Committees successfully. Note Training kits (Kan and Eng), resource persons, venue, refreshments etc should be arranged by the agencies. Should work under the supervision and guidance of Citizen Advisory Committee and Working Groups Training programme of the members to include Orientation on CDS, team work, effective communication, positive attitude, roles and responsibilities of the CC & ZC members, conducting meetings, keeping minutes of the meetings & coordination between CC & ZC apart from other important and relevant modules as suggested by the agency and approved by the advisory committee. Weekly report clearly mentioning the progress of activities against the set timelines and the outputs obtained should be submitted to the respective working groups The working Group will work as technical support team and also supervise the over all activities. All ground work needs to be undertaken by the agency and its team. The Total project period is 120 days from the start date & the timeline for obtaining the feedback on CDS is 10th March, 07. The Citizens' Committees and Zonal Committees will be formed by 18th Feb, 07, the orientation and training for CC & ZC members shall start immediately. To maintain continuous contact an office to be opened in Hubli Dharwad & must operate till the successful completion of the project.